Thursday, November 25, 2010
In this post we're going to have a look at some concrete examples of the user stories that we have developed from the "Whys", to give you a flavour of what the project outputs will contain.
A story for academic authors: how can this help me raise my research profile?
CRIS and Digital Repository integration is all about raising your research profile. This happens by enhancing your research's visibility through your digital repository and increasing your potential for being cited. This is not only in the public interest - the people who ultimately funded your work - but it also increases how easy it is to find and read your work, and therefore also increases its re-usability. By ensuring that your research information and full-text content is available, it will be easier for your institution to assemble high-quality REF returns, while also making it easy for you to meet your funder mandates on open access deposit. As an additional advantage, your research will be cared for and preserved for future readers. As a result your research presence is significant, and remains so for longer.
A story for librarians: using research information management to drive institutional strategy
Shrinking library budgets mean that it is important to find cost-effective solutions to support your institution's strategy, and to participate in the global research economy. By providing public access to publicly funded research through your Digital Repository, you are provisioning for long-term storage and preservation across time and software advances of institutional assets, which are valuable in this economy. This benefits the institution's standing by increasing the amount of research content which can be made available through the repository, the CRIS and any other systems which build institutional web-presence from the information held there.
A story for senior staff: increasing citations in support of the REF
Increasing the visibility of your research is going to be extremely important in the next round of metrics-based research evaluation. You can increase the visibility of your research by improving its online discoverability. This is not just in the public interest (although it is), but will provide you with the opportunity to raise your institution's profile in areas such as HE rankings, and Student Surveys. Ultimately, this increased discoverability and visibility increases the opportunity for citations to your researcher's work, which will support a high quality REF return.
There are a number of other stories that we are working on, and as you can see from the above we are still in the early period of refining them into something which can be clearly presented. In time we will develop and make available advocacy material wireframes and slide-decks in support of these stories, and we will shortly be publishing blog posts on those topics.
- Richard Jones, Symplectic Ltd.
Tuesday, November 23, 2010
In our Exeter project meeting, we discussed different ways of promoting a CRIS (or choose your preferred term!) to repository link. Readers may be familiar with the (in)famous library education video series created by Gareth Johnson (University of Leicester aka llordllama). In particular, “The Professional Librarian’s Guide to Understanding Academic Copyright” is well known and has been used in repository training sessions – I’ve used it on occasion (with permission!) as an icebreaker and a painless way of explaining the consequences of academic authors’ tendency to sign away rights to their work. Would this type of video be a useful advocacy or educational tool in the CRIS to Repository context?
Although a lot of our advocacy work will be focussed on our home institutions, communicating RePosit findings to the wider repository and library community is very important – particularly to maximise awareness of the training materials produced during the project. We will want to explore the pros and cons of the emerging deposit method and hope to facilitate a community of practice around the new CRIS/repository model.
I had a very helpful discussion with Gareth around a couple of key issues (i) whether videos in this field were feasible and what form they might take (ii) community building.
(i) of course, whether Gareth produces videos in this area is very much his call. Having produced many videos, he’s learned that it can pay to focus a video on one main issue or message e.g. “what is a CRIS?”. So a possibly approach would be a series of videos from which to pick and mix according to the specific requirements of a training session. This could fit very well with the emerging RePosit approach of a slide bank from which “stories” can be pulled together to appeal to a specific audience. From us (RePosit – or anyone else promoting this type of deposit model), Gareth would like any specific quotations or opinions from researchers, librarians, administrators which could be used to inform any videos he puts together. As Gareth says, it’s useful for the videos to provide food for thought and look at a topic from several angles.
(A useful tip from Gareth: why not email all your keen depositors and ask them to provide an attributable quote for use in promotion – this can yield surprisingly rich results.)
(ii) Perhaps we could offer the emerging “community” multiple options/ discussion venues and see where the traffic goes? So if the RePosit Google Group doesn’t take off, maybe try a Facebook page – this may be more user friendly. Are there any established groups we could piggy back on?
“The Professional Librarian’s Guide to Understanding Academic Copyright”
Monday, November 22, 2010
Here's a link if you need it: http://www.slideshare.net/bomiddleton/rluk-nov10-jiscrepositpechakucha?from=share_email
Turns out they had a prize for best Pecha Kucha presentation - wish I'd known that beforehand. Did get a couple of questions though - and even feedback afterwards - people genuinely interested in whether the CRIS-Repository model will make a difference to number of deposits (BTW - the presentation that won the prize was (I'm told) the same one that won at the Repository Fringe this year 'Repositories are like Cakes' - will post a ref when I can find one).
posted by: Bo Middleton
Friday, November 19, 2010
- Library budgets are shrinking
- It will raise your research profile
- It gives you the potential for increased citations
- It increases the discoverability/visibility of your research
- It's quick and easy to use
- It will allow you to improve the business decisions of your institution through business intelligence
- It's a single point of entry to all research management needs
- It can provide research statistics and analysis
- It improves the reusability of your content
- It's in the public interest
- It supports research into teaching
- It enhances your ability to return to the REF
- It improves the student experience of the institution
- It provides full-text content storage
- It can help inform institutional strategy
- It can help inform competitive parity analysis
- It can enhance your institution's overall profile
- It can help manage institutional assets
- It can help you meet funder deposit mandates
- It improves the discoverability of your research via search engine
- It increases your ability to comply with copyright requirements
Each of the different "Whys" on this list is relevant more to one group of people than another. For example, that it provides an opportunity to generate a more complete picture of an institution's research output is far more relevant to senior staff than it is to academic researchers, while the fact that it is integrated with SHERPA RoMEO is something which appeals mostly to librarians. We therefore identified three groups of people to whom we would be pitching the idea:
- Academic authors
- Senior management
In future posts we will discuss the User Stories that emerge from the above matrix, as well as the advocacy material wireframes which tell those user stories, and the slide-deck that can be used to present those stories to our target groups.
- Richard Jones, Symplectic Ltd
Thursday, November 18, 2010
Skype call meeting minutes 11th Nov 2010
We started with a quick update of the situation at each site, then spent some time looking at the various action points and reviewing progress towards them - which sparked off several discussions along the way. Then we discussed our feedback to the 'whys' message slides (for senior managers, librarians and academic authors) and 'user story' wire frames for advocacy materials content (for senior managers and academic authors) that Richard Jones at Symplectic has been concentrating on producing over the last month or so. One urgent point linking into that which we needed to cover was our potential use of QMUL's Creative Services team to help with some of the design work for our advocacy materials, since their lead times are fairly long, and we talked about different types of branding for the project and the messages we need to get across. Finally, we talked about our initial thoughts on the first of the advocacy plans that have been drawn up (for Plymouth - ahead of schedule). Overall the call and discussions were seen as so successful that we've agreed to have several more Skype conference calls - basically regular opt-in short calls - with the next one aimed at a full discussion of all five advocacy plans.
Posted by: Lizzie Dipple
Tuesday, November 9, 2010
I am looking forward to the Project teams's comment and seeing the other advocacy plans as our team has lots of experience and knowledge however we are geographically spread across the country. The Skype meeting on Thursday will be invaluable to catch up on progress and share advice and support.
As PEARL is being launched, the strategy has highlighted that there are many stakeholder groups and activities that need to be covered. Future work will involve planning the workshops to be held at UoP in Spring 2011 and collaborating with Symplectic around the training materials that will be needed.
Senior Subject Librarian, University of Plymouth
Monday, November 8, 2010
- what proportion of content is deposited or approved/declined by authors and what proportion is deposited/approved/declined by delegates (ie someone "impersonating" the author)?
- usage patterns over time, by department - do some departments interact regularly whilst others batch up work to deal with once or twice a year?
- what proportion of staff in a department have logged in to the CRIS - ever/in the last six months/this month? Are there many known "non-users"?
- proportion of research outputs in a department which have been "harvested" automatically and which have been added manually
What data would a CRIS be looking for from a repository? Perhaps download statistics could be fed back for incorporation in CRIS reports or displayed as part of the author's publication list - ideally not just downloads but some geographical and domain data as well.
Would it be interesting to compare the journal impact factor - often included in a CRIS - with individual paper hits and downloads?
Are there other areas of data exchange that would help improve the service we offer to depositors?
Friday, November 5, 2010
- the communications and key messages plan that was used during the initial rollout of Symplectic in 2009
- a newer breakdown of key stakeholders, message types and appropriate delivery vehicles, that reflects the changed organisational structure introduced this year
Going forward, we will be merging elements of these two documents, as well as identifying key individuals and dates. In addition we are reviewing the recently revised governance structure of the University, to identify appropriate communication routes.
Other work has concentrated on identifying the best time for the rollout of Repository Tools, and the best months within which to run the workshops. This has involved clarifying the dates of other internal processes (such as the internal research monitoring exercise) and ensuring that the various activities do not clash.
Two further local meetings are scheduled, within which we intend to finalise our advocacy plan in time for the deadline at the end of November.
Monday, November 1, 2010
Posted by: Lizzie Dipple