Thursday, August 12, 2010

Literature Review: Related Projects

CRIS to Repository deposit projects

This literature review looks at projects which deal explicitly with the deposit from a research or publications management system to a digital repository. There is a more complete list of remote deposit interface projects on the SONEX blog.

Full CRIS to Repository projects



Project Description: BibApp is an open source project to build a public-facing publications management system which allows researchers and their publications to be associated and mines that data to expose collaborations and to find areas of expertise. It provides a SWORD based deposit interface for each publication.

Comments: The software supports the upload of multiple files through the bibapp interface, which can then be fired to a single repository as a SWORD package. There is no lifecycle management beyond the initial deposit, as it is subject to the fire-and-forget nature of SWORD.


at PublicationsList

Project Description: To develop middleware between the PublicationsList software and The Depot to demonstrate the batch upload of bibliographic metadata from a publications list management service, and to also demonstrate the attachment of a full-text document to these batch uploads.

Comments: PublicationsList is an organisation independent bibliography manager which can import content from a variety of formats, and also allows you to search in WoS and PubMed and import your content. You can then upload a single file to the repository, or send metadata only records to the repository. It uses SWORD but also includes some other options such as supplying file version and specifying embargo dates. Publications can be updated in the repository, although it is unclear as to how the repository deals with these updates.



Project Description: Frida is the national research reporting system in Norway. It makes provision for full text files to be uploaded through its native interface which are stored in the system (not in a repository immediately). The research reporting system can be harvested by OAI-PMH which lists all of the metadata for the publications in their own custom format. This includes a reference to the full-text of the articles, which can then be obtained from another server.

Comments: The University of Tromsø developed an ingest mechanism for DSpace in PHP, which the University of Bergen have since converted into a Java based DSpace module which automatically harvests the content from Frida and inserts it into the ingest workflow.

Academics typically upload content at the end of each reporting year to the national system, and can optionally include a full-text file to associate with the publication. This is only pulled into institutional repositories periodically, so the academic does not interact at all with the repository or their library, and the content flows out of the university first before coming back in on harvest. Updates to full text are possible, and the DSpace integration can deal with updating existing content.

Symplectic Repository Tools


Project Description: To integrate Symplectic’s publications management system with a range of digital repositories, including DSpace, EPrints, Fedora and IntraLibrary The aim is to allow Symplectic to provide a repository deposit interface which is seamlessly included in their standard user interface.

Comments: The academic can upload individual files to the repository one at a time over a long period, and can also remove content at any point, thus engaging in full deposit lifecycle management of their content. The software integrates with the repository so that new content either triggers the ingest workflow or creates new versions of the item. The repository may also request metadata updates from the deposit interface host (Elements), so the connection is bi-directional.

Closely Related Projects



Project Description: a sister JISCdepo project, DepositMO is a project creating a repository deposit workflow connecting the user’s computer desktop, especially popular apps such as MS Office, with digital repositories based on EPrints and DSpace. DepositMO involves teams from the University of Southampton and Edinburgh University, and will liaise closely with Microsoft.

Comments: Using SWORD to deposit directly from the researcher’s authoring environment to a repository. Note that the package here is the word document itself, which is also a package format which can basically contain anything. The user should literally be able to “Save as ...” a repository item.

DURA Project


Project Description: a sister JISCdepo project to RePosit, the overall goal of DURA is to change the way researchers, departments, and universities deposit information into institutional repositories via an integration of a workflow reference management tool and institutional repositories. The information to be deposited includes both metadata and full-text content of research papers that have been authored by researchers affiliated with a specific institution.

Comments: Mendeley is a social tool for researchers to share content. The DURA project will allow users to pull in their publications from Symplectic Elements, and to either upload content to the repository from Mendeley using SWORD or Elements using Repository Tools.



Project Description: The overall aim of Enrich is to improve the integration of Enlighten, the University of Glasgow’s institutional repository service with the institution’s Research System. The objectives include providing a comprehensive publications management system for the university, and making that content available in other university systems such as the library search tool. It also aims to provide staff profiles which include the publications lists from the repository and project information from the research system.

Comments: this is an example of the boundary between the repository and the CRIS being incredibly blurred. Enlighten will become the definitive list of all publications and full-text for the University of Glasgow. Based on EPrints this is also in line with the objective of making that software effectively a publications management system and repository all in one.

Other Notable Projects



Project Description: to increase the practical interoperability between CRIS (Current Research Information Systems) and OAR (Open Access Repositories) systems by defining and proposing a metadata exchange format for publication information with an associated common vocabulary.

Open Access Repository Junction (OA-RJ)


Project Description: The purpose of this project is to scope, build and test a deposit broker tool to assist open access deposit into, and interoperability between, existing repository services. It is primarily interested in simplifying the repository deposit workflow for multiple-authored journal articles.

- posted by Richard Jones

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