Thursday, August 19, 2010

Project Plan post 2: Wider Benefits to Sector & Achievements for Host Institution

The outcomes from this project are centred around an improvement of the state of repositories at the partner institutions, and the generation of new knowledge for the wider deposit community around the paradigm of integrating repositories with research management systems. These are:

  1. Increased proportions of academics engaging with the repository: the project partners aim to increase the number of academics institution-wide who engage with the repository.
  2. Increased repository holdings with stable URIs: the project partners aim to increase the number of items publicly available in the repository.
  3. Increased knowledge in the community of the CRIS to Repository deposit use case: the project partners will aim to disseminate their findings at a number events over the coming year.
  4. Engagement with the community: we will attempt to grow this sub-section of the JISC community into an effective peer-to-peer deposit community (supported by online social technology), such that depositors can obtain advice from each other, while repository and research managers can also liaise.

The RePosit Project addresses all of the points highlighted in the JISC Deposit call:

  1. Assemble tools, processes and support to create an effective deposit solution. Project work will include application of a web-based deposit tool embedded in a research and publication management system and the provision of support to researchers using the tool.
  2. Develop and test the solution in at least two authentic settings. The software is in use at all the institutions partnering in this proposal, with variations in the stage of implementation – giving us a number of different authentic settings in which to explore process and support issues/solutions:

    1. In Production: University of Leeds, Queen Mary University of London
    2. In Pilot Phase: Keele University
    3. In Implementation Phase: University of Exeter, University of Plymouth

  3. Ensure that each deposited research output has a stable URI. This is currently handled by each of the repositories.
  4. Establish and maintain a publicly accessible analytics engine. Each repository has statistics available indicating number of deposits, as per their standard behaviour. Using reporting tools within Symplectic Elements, institutions will also be able to identify what percentage of deposits they are missing out on based on a comparison of total number of publications, number of publications which could go into the repository (based on SHERPA RoMEO status), and number of publications which are in the repository with full-text. These statistics will be published towards the end of the project.
  5. Practical action that would lead to wide and sustained adoption of the solution. We will vary the practical action that needs to be taken at each of the partner institutions to fit local needs for the current stage of roll-out of the product; there will be variations on the theme of advocacy for the use of the tool, and advocacy to senior management for potential pursuit of an institutional mandate.
  6. Engage as appropriate with researchers, research organisers and managers. The RePosit Project will support researchers through advocacy and training, and develop open access training materials. It will also engage with them via the survey questionnaire which will solicit feedback on the usefulness of the deposit tool, and other places where it should be made available to them. The Project will engage with research organisers and managers in a similar way, offering the project workshops and user community space as forums for determining the appropriate strategy for increasing uptake, enhancements to the software, and methods of driving policy change.

The project will co-operate with the JISC programme manager and collaborate with any relevant JISC projects and services as appropriate – particularly in relation to events taking place in the deposit community, which we can use for dissemination, and other means of reaching the appropriate wider audience. The project would particularly like input from the programme manager on these dissemination events, and community engagement.

Posted by: Lizzie Dipple

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